GENERAL INFORMATION:

When and where is the 2019 Annual Session being held?

May 3-7, 2019 | Los Angeles Convention Center (LACC)| Los Angeles, CA

Which airport should I select to fly into Los Angeles, CA?

Los Angeles Airport (LAX) https://www.flylax.com/

Is there Parking at Los Angeles Convention Center?

There is public parking at the Los Angeles Convention Center.  For detailed information, click here

Is there a Visitor Information Center at the Los Angeles Convention Center?

*There is a staffed Visitor Information Center in the South Lobby of Los Angeles Convention Center and will be staffed: Thursday May 2, 11:00am-5:00pm; Friday-Monday May 3-6, 8:00am-5:00pm; Tuesday May 7, 7:00am-12:00pm

Where will the shuttles be picking-up/dropping-off?

LACC South Lobby

When will the shuttles run?

Friday, May 3 – Monday May 6, 7am-10am & 3pm-6pm daily and on Tuesday May 7, 7am-2:30pm

Which hotels will have shuttle service?

The Standard Downtown LA, Sheraton Grand Los Angeles, InterContinental Los Angeles Downtown, Westin Bonaventure Hotel, LA Grand Hotel (will board at Westin), Omni Los Angeles, Millenium Biltmore Hotel, Hotel Indigo

Where can I find information on mobility assistance in the city i.e. electric scooters, electric wheelchairs, etc.

Accessibility Information – Los Angeles Convention Center

What is the dress code for attendees?

Business Casual

Who can I call with questions about Registration?

CDS (AAO registration partner) at 508-743-8578 option 2 or aaos@expressreg.net

When will Registration open?

Registration opened Monday, November 5th at 8a.m. Central Time and can be accessed online at  https://www.aaoinfo.org/meetings/2019-annual-session.  The deadline to receive the early registration fees is April 5th @ 11:59pm Central Time.

Where will Registration be located?

Los Angeles Convention Center, South Lobby

What are the Registration Fees?

Click here for Registration Fees for the 2019 Annual Session

            NOTE: there is a 20% discount for all orthodontic staff (F1, F2 & F3 registration categories) when 4 or more staff from

the same practice register as a group

When will Registration be open onsite?

Thursday, May 2 11am-5pm
Friday, May 3 – Monday, May 6 7am-5pm
Tuesday, May 7 7am-12pm

Badge Reprint Fee:  The AAO will allow one free re-print onsite, then $50 per re-print; only one re-print per

day.  This applies to ALL – doctors, staff, spouse/guest, exhibitors

Who can get a Certificate of Attendance?

All registration categories except Guests/Spouses/Children, Retired Members and Exhibitors will be able to print a certificate of attendance (one per registration record) beginning Saturday, May 4 at 12pm, at the express registration counters.

What are the guidelines for Cancellations / Refunds?

Cancellations and refund requests must be made in writing and emailed to sdvorak@aaortho.org or faxed to 800-747-2513 no later than June 6, 2019. A $50 cancellation fee will be applied for any full conference registrations that are cancelled beginning Wednesday, May 8 and up to 30 days after the meeting (June 6, 2019). Cancellations received prior to May 8 will not be subject to the $50 cancellation fee. Cancellations received after June 6, 2019 will not be approved

Where can information on Housing be found?

Information will be available at https://www.aaoinfo.org/meetings/2019-annual-session

Housing opened Monday, November 5, 2018; the link to book housing will be included in the Registration confirmation email.

Leadership Hotel –JW Marriott Los Angeles L.A. Live

Where can information on Tours be found?

AAO Tours – 2019 Los Angeles http://www.cvent.com/d/66q0pd

 Where can information for Restaurants be found?

Discover Los Angeles has information on restaurants in the area.  For more information visit, https://www.discoverlosangeles.com/what-to-do/restaurants

Where can information on Child Care be found?

Information will be available at https://www.aaoinfo.org/meetings/2019-annual-session  beginning mid-December

Child Care will be located at LA Convention Center in Room 308

Will there be food / beverages available?

There will be food kiosks located in the Exhibit Hall and various kiosks throughout the convention center.

Where will the Member Resources booths be located?

Inside Exhibit Hall – South Halls G-K

When will the Member Resources booths be open?

Saturday, May 4 -Monday, May 6 9am-5:30pm
Tuesday, May 7 9am-12pm

Where will the Material Pick-Up be located?

Los Angeles Convention Center – South Lobby

When will Material Pick-Up be open?

Thursday, May 2 11am-5pm
Friday, May 3 – Monday, May 6 7am-5pm
Tuesday, May 7 7am-12pm

Where will the Exhibit Hall be located?

Los Angeles Convention Center – South Halls G-K

When will the Exhibit Hall be open?

Saturday, May 4 -Monday, May 6 9am-5:30pm
Tuesday, May 7 9am-12pm

To whom should Exhibitor questions be directed?

Prior to Annual Session, Exhibitor questions can be directed Libby Dischert ldischert@aaortho.org / 314.292.6538

Onsite – Exhibitors can contact Freeman Decorating or Libby Dischert or Holly Kiel

Exhibitor information can be found in the Invitation to Exhibit

 

 EDUCATION

Will there be somewhere to manage CE credits?

CE can be managed through the AAO mobile app or CE Manager at https://www.aaoinfo.org/ce-manager

For help with logging into the CE Manager, you can visit the AAO Website & AAO App booth, located in the Exhibit Hall

There are a total of 21 CE hours available for this meeting.

Will there be any post-programs for doctors?

No.  There will not be any post-programs in conjunction with this Annual Session.

Where will the Doctor Lectures be held?

Los Angeles Convention Center – Rooms 150/151, 403, 408

Where will the Staff Lectures be held?

Los Angeles Convention Center – Petree C & Petree D

Where will the Mega Trends Lectures (joint Doctor/Staff program) be held?

Los Angeles Convention Center – 152/153, 502, 515

When and where is the New Orthodontists/Residents Conference being held?

Saturday, May 4, 2019 | 10:30am – 12pm | JW Marriott – Diamond 5-10

When and where is the SOE Educational Leadership Conference being held?

Friday, May 3, 2019 | 7:30am – 4:30pm | JW Marriott – Diamond 1-3

When and where is the Practice Transition Seminar being held?

Friday, May 3, 2019 | 8am – 5pm | JW Marriott – Platinum H-J

When and where is the SOA Prep Course being held?

Sunday, May 5, 2019 | 1pm – 4pm | LACC – Room 304 A/B

Where can I find information about Oral Research, Table Clinics , and E- Posters?

The information is available on the Annual Session page at Oral Research, Table Clinic, E-Poster Information

What is the deadline for Oral Research, E-Posters and Table Clinics submission?

The deadline to apply online for 2019 Oral Research, E-Poster or Table Clinics is Oct. 15, 2018 at 6pm EDT

Where will the e-Posters / Table Clinics be held?

e-Posters will be located in the Exhibit Hall

Table clinics will be located JW Marriott – Diamond 4

Where can I find information about Charley Schultz?

The information will be available on the Annual Session page at

https://www.aaoinfo.org/meetings/2019-annual-session#extra_tab_1

The application will be live December 2018 with a submission deadline of February 15, 2019 at 6pm EDT

Where will the Charley Schultz Displays be held?

JW Marriott LA Live – Diamond 1-3

When and where will the ABO Activities be held?

Los Angeles Convention Center – 306

Saturday, May 4; 8:30am-9:30am ABO Educator/Advocate Workshop
Saturday May 4; 9:30am-11:30am ABO Open House
Sunday May 5; 9:30am-11:30am ABO Open House
Monday May 6; 9:30am-11:30am ABO Open House

When and where will the College of Diplomates of the American Board of Orthodontics (CDABO) events be held?

Register directly with the College at the below links or go to www.cdabo.org  Call 888-217-2988 or email: association.info@icloud.com

College of Diplomates Luncheon:

JW Marriott Los Angeles LA Live – Platinum  F – J, Level 2

Saturday, May 4                                                               12pm-1:30pm

Register directly with the College online at this link: http://events.constantcontact.com/register/event?llr=dsv8vl6ab&oeidk=a07efrxxpsr2e5a2c19

College of Diplomates Prep Course for the ABO Clinical Exam

JW Marriott Los Angeles LA Live – Platinum A, Level 2

Friday, May 3                                                                      8am-5pm (on own for lunch 12pm-1pm)

Register directly with the College online at this link: http://events.constantcontact.com/register/event?llr=dsv8vl6ab&oeidk=a07eftwp59yfe242374

College of Diplomates Case Displays

Los Angeles Convention Center – Room 303

Saturday, May 4

8am-11am (Case Drop Off)

2pm-5pm (Open)

Sunday, May 5-Monday, May 6 8am-noon & 1pm-5pm (closed noon-1pm)
Tuesday, May 7 8am-noon(Case Pick Up)



SPECIAL LECTURES / EVENTS

Where can I purchase additional event tickets?

Additional tickets can be added to existing registrations by using the online Registration Resource Center.

Onsite, tickets can be purchased at Registration, located Los Angeles Convention Center – South Lobby

Where will the Featured Speakers Lectures be held?

Los Angeles Convention Center

When and where will the Opening Ceremonies be held?

Saturday, May 4, 2019 | Time 5pm-7pm | Microsoft Theater

Featured entertainment – World Classic Rockers

Children ages 3 and under do not require a ticket

There will be snacks and drinks available for purchase.

When and where is the International Reception being held?

Saturday, May 4, 2019 | 8pm –10pm | GRAMMY Museum ® L.A. Live & The Terrace at L.A. Live 

Ticket includes food and 2 drink tickets.

When and where are the Alumni Receptions being held?

Saturday, May 4, 2019 | 7pm-8:30pm | JW Marriott Los Angeles

When and where will the Excellence in Orthodontics Luncheon be held?

Sunday, May 5, 2019 | 12pm-2:15pm | JW Marriott Los Angeles – Platimum D-J

Featured Speaker – Ron Howard

When and where is the Fun Run/Walk being held?

Sunday, May 5, 2019 | 6:30am-7:15am | TBD

When and where is the Orthodontic Residents’ Reception being held?

Sunday, May 5, 2019 | 5pm-7pm | Lucky Strike

Ticket includes food and 2 drink tickets

When and where will the Celebration be held?

Sunday, May 5, 2019 | 7pm – 9:30pm | Xbox Plaza

Children ages 3 and under do not require a ticket

Ticket includes food and 2 drink tickets

Featuring Tom Thumb & the Hitchhikers

 

AAO Governance

Where will the 1st & 2nd House of Delegates be held, and when?

JW Marriott Los Angeles – Gold Ballroom

Friday, May 3 12pm-3pm
Monday, May 6 12pm-5pm

Where will the Caucuses be held, and when?

JW Marriott Los Angeles – Various Locations

Friday, May 3 7am-12pm
Monday, May 6 7am-12pm

Where will the Reference Committee Hearings be held, and when?

JW Marriott Los Angeles – Various Locations

Friday, May 3 4pm – 6pm

PDF of FAQ’s